City Clerk Treasurer
The City Clerk office is a great source of information for both the general public and city staff. We are often the distribution center for information pertaining to current issues, events, and meetings. This office is the custodian of City records and maintains the City’s archives. Records in this office date back to the late 1800s.
City Seeking Candidates for City Clerk-TreasurerSadly, Fayetteville's longtime City Clerk, Sondra Smith, passed away in October. The City of Fayetteville is now seeking candidates to serve as City Clerk Treasurer for the 13-month remainder of the term.
Interested applicants MUST meeting the following minimum qualifications:
- Meet election criteria for the position as required by Arkansas state law
- Resident of the City of Fayetteville
- Registered voter in the City of Fayetteville
The City desires that the applicant can serve at least the remainder of the term from December 2, 2019 through December 31, 2020
Preferred qualifications as well as a job description, benefits information, and an application can be found here.
The timeline for the process is as follows:
- Applications will be accepted from Wednesday, October 30 through 5 p.m. on Thursday, November 7. Late applications will not be accepted. Applications must be submitted via the City’s online application system.
- City Council and Mayor will individually select their top candidates.
- The City Clerk’s Office will notify the top five applicants by 12 p.m. on Tuesday, November 12.
- Selected top five applicants must be present in room 326 of City Hall by 5 p.m. on Thursday, November 14. These applicants will draw for interview slots at 5 p.m. If an applicant selected to be interviewed is not on time, they will be disqualified.
- City Council will then hold a special meeting on November 14 to interview candidates and will announce the new City Clerk-Treasurer during the meeting.
- The new City Clerk-Treasurer will begin work on Monday, December 2.
- The City Clerk-Treasurer will be sworn into office at the City Council meeting on Tuesday, December 3.
Please note that City Council meetings are recorded and broadcast live. All applications are subject to Arkansas’s Freedom of Information Act laws.
Some of the primary duties of the City Clerk are:
- Attend all regular and special City Council meetings, and prepare the City Council Agendas and Minutes for the official minute record book
- Directly supervise the development and implementation of record retention policies and procedures in accordance with State law
- Maintain a current listing of the City boards and committees, advertise for vacancies, and schedule interviews for vacancies
- Maintain the City Code of Ordinances
- Maintains the Policy and Procedure manual for City policies and coordinates updates to City policies
- Provides Notary service
- Provides support for the City Council
- Responsible for the coordination of City elections with the Election Commission
- Schedule meetings for various City meeting rooms and provide notification to staff and the public of these meetings
- Serves as ex-officio secretary and a voting member to Firemen’s Pension and Relief Fund Board of Trustees and Treasurer and a voting member of the Policemen’s Pension and Relief Fund Board of Trustees. Attends the meetings and prepares the agendas, minutes, and appropriate correspondence for the Board Members